Microsoft Outlook is so much more than an email client. In fact, it’s a personal information manager, and it should be viewed as such rather than as just another option in the email client market.
There are numerous reasons why Microsoft Outlook remains superior to other email offerings. Here are five of them.
1. The New Search folder
Some email clients make it difficult for you to filter out the “bad” emails from the good ones. When an inbox becomes cluttered with a lot of new inbound mail, it’s too easy for some of the really important emails to get lost in the clutter.
Microsoft Outlook anticipates this problem and has a feature to resolve it: The New Search folder. This feature enables you to search for email based on sender name, sender address, or text in the actual body of the email. One especially user-friendly component of this feature is that the search is automatically saved.
That way, you don’t need to worry about missing out on important emails in the future.
2. Newslsetter Unsubscribe
Sometimes newsletters and email threads can also clutter up an inbox. In the case of some newsletters, certain ones may have been the result of an accidental subscription. Wouldn’t it be nice to have an easy means of unsubscribing from those unwanted emails? Microsoft Outlook comes to the rescue. It doesn’t require you to unsubscribe manually from a list. Instead, you can simply “mute” the email, and all emails associated with it.
Here’s how it works: you highlight the message in question and then navigate to the “Home” menu. From the “Home” menu, select the “Ignore” option. The application will take care of everything else. You will have to confirm that you in fact no longer want to see anything in the same thread. Once you do that, that message plus all the previous ones in the same thread will be thrown in the trash. Further messages on that thread will not be visible in your inbox.
Be careful with this option. The messages are deleted based on the subject. So if you get another message with the same subject, even if it’s from a different source, it will also be deleted.
3. Space consumption is not a problem
Some email clients let your gathered emails (including the deleted ones) take up precious hard-drive space. Of course, you could go into your deleted mail folder for any of those clients and manually empty what’s in there. But that’s an extra step and one more thing you have to remember.
With Microsoft Outlook, the process of removing the deleted emails is handled automatically for you. From the “File” menu, go to “Options.” Next, select the “Advanced” option and you’ll see a section called “Outlook Start And Exit.” In that section, there is a checkbox that gives you the option to empty the email in the Deleted folder once you quit Outlook. Check that box.
That’s all you need to do. Now, the next time you quit Microsoft Outlook (and every time thereafter), your trash will automatically be emptied.
4. Increased focus on people
With Outlook 2013, you can connect Outlook to social networks. This gives you more online interaction with your email correspondents via social media. It’s a distinct advantage over other email clients, where you only interact with email addresses. Outlook puts the focus on the person behind the email address.
5. An attachment reminder
How often has this happened: You responded to someone in an email, and claimed you were sending an attachment that answered the person’s question/concern, but when you clicked “Send,” you realized that you forgot to add the attachment?
Fortunately, Microsoft Outlook will prompt you with a pleasant reminder when you try to send an email that references an attachment, and you haven’t attached anything. This should prevent you from forgetting to send the attachment.