If you’re in charge of a work project or oversee a portfolio, at some point you’ll have to share your findings and that’s where it can get tricky. Many companies are leaning on cloud technology, but what if you want a more social aspect than making a few more people viewers in Google Drive? While the cloud is an excellent source for data sharing, when it comes to management and presentation, you need a little more.
Start by choosing a system that prioritizes project and portfolio management so you can get the structure down. However, don’t forget about social media when it comes to sharing and encouraging discussion. There’s a time and place for boring meetings, but there’s also a time for injecting some fun into the mix and social media can help. Here are a few easy ways to use social media in project/portfolio management starting now:
1. Practice good thread management
People naturally want to comment on social media so use this to your advantage. If you’ve been struggling when it comes to getting everyone in the group involved in the conversation, social media can level the playing field. Some people are simply more comfortable contributing in a familiar online forum while others can dominate real life conversations in meetings. It’s your job to practice good thread management techniques so everyone’s voice is heard.
2. Keep it private
There are many ways to keep things private on social media whether it’s with a special group or an event invitation. Check out the privacy options for the platform you’re using and make sure only key people are invited to participate. This also offers a sense of exclusivity which can promote more participation.
3. Choose the right platform
Don’t assume that Facebook is your only option because it all depends on what the project is. Maybe Pinterest, YouTube, Google+ or a lesser known SM platform is a better fit for your company or project. Do your research and choose wisely.
4. Don’t let SM replace all communication
Except in some instances such as if participants are peppered around the world, don’t forget about regular “Real life” check-ins, too. Social media is one of many tools for managing projects and helping with work, but face to face (without a screen) is important, too.
If you’re getting ready to take your project to the next level, putting it in a realm that people are familiar with and enjoy can help greatly.